Programme Support Officer - Newport, United Kingdom - Aneurin Bevan University H (2023)


Job vacancy: Programme Support Officer, Aneurin Bevan University Health Board, Newport | Aneurin Bevan University Health Board | Current Vacancies Font size A A A A

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Programme Support Officer Band 5

Main area Project Management/Administration Grade Band 5 Contract Fixed term: 12 months (Office based working once a month (Cardiff)) Hours

  • Full time
  • Home or remote working

37.5 hours per week (Office based working once a month (Cardiff)) Job ref 040-AC152-0323 Site Remote working / working from home Town Newport Salary £27,055 - £32,934 per annum Salary period Yearly Closing 27/03/2023 00:59

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English

Please check your email account regularly . Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job overview

The Strategic Programme for Primary Care is an All-Wales Health Board-led programme that works in collaboration with Welsh Government and responds to A Healthier Wales.

The Programme aims to bring together and develop all previous primary care strategies and reviews at an accelerated pace and scale, whilst addressing emerging priorities highlighted within A Healthier Wales.

The Programme is supported by a Programme Management Office which aims to be a central hub of expertise to maximise the pace, scale and successful delivery of the programme of work.

Under the direction of the Project Manager the post holder will play a central role in the delivery of the work for the Strategic Programme for Primary Care. The post holder will also be required to directly support the work of the National Director and Strategic Programme Lead providing project management support and coordination to enable the delivery of the key aims and objectives of the SPPC.

This is an exciting opportunity to join a busy team with a national portfolio of work. If you are used to working in a fast paced environment, interested in joining a dynamic team and have the required skills and experience then please get in touch.

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This is a fixed term for 12 months to meet the needs of the service.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

To produce and monitor programme plans and organise a broad range of activities.

To assist with the production of project documentation such as Project Initiation Documents

(PIDs) for each project. (PIDs detail objectives, outcomes, project structure, resource requirements, and project stages etc.)

To support, and advise relevant user groups and co-ordinate their overall input into projects.

In co-operation with members of various project teams, assist with the technical and functional evaluation of project outcomes in relation to projects within the programme.

Assist the Senior Project Manager and Programme Manager in creating project plans to meet change.

Track and report progress. Undertaking data analysis within the programme, reviewing and

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communicating data issues and accurately interpreting information to inform all aspects of work. Any additional duties that may be defined by the Senior Project Manager

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.

For an informal discussion about the role, please contact:

Samantha Jeffries, Project Manager, Strategic Programme for Primary Care

For more Information regarding the Strategic Programme please visit:

Person specification Qualifications / Knowledge Essential criteria

  • Degree or equivalent demonstrable level of experience.

Desirable criteria

  • PRINCE 2 Foundation
  • Advanced ECDL

Experience Essential criteria

  • Experience of applying project management methodologies, project implementation and monitoring ongoing projects
  • Experience of implementing administrative policies and procedures
  • Experience of producing management information reports
  • •Experience of managing finance systems e.g budget monitoring and maintaining/ developing systems and procedures

Desirable criteria

  • Experience of formal minute taking
  • Working in an NHS environment

Aptitude / Abilities Essential criteria

  • Ability to work on own initiative and self-manage workload.
  • Able to organise multi-disciplinary meetings and events
  • Excellent management and communication skills and knowledge
  • Analysing information from numerous sources
  • Advanced IT/keyboard Skills and Good knowledge of MS Office Suite
  • Able to delegate responsibility and tasks to ensure delivery to agreed objectives

Desirable criteria

  • Thorough understanding of administrative procedures and programme office functions
  • Knowledge of filing/data systems including records management

Values Essential criteria

  • Work to deadlines and under pressure.
  • Ability to work as part of a team
  • Work on own initiative.
  • Good time keeping

Desirable criteria

  • Willingness to learn and develop skills
  • Flexible

Other Desirable criteria

  • Willingness and ability to travel

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

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Employer certification / accreditation badges Applicant requirements

Welsh language skills are desirable

Documents to download

  • JD&PS ( DOC , 489.0 KB )
  • JD&PS Welsh ( PDF , 865.2 KB )
  • Guidance Notes for Applicants October 2020 ( PDF , 624.8 KB )
  • Values & Behaviour Framework ( PDF , 700.7 KB )
  • NWSSP Recruitment Services Privacy Notice ( PDF , 594.7 KB )
  • Flexible Working Options ( PDF , 328.2 KB )
  • Agile Hybrid Working Framework ( PDF , 8.6 MB )
  • Home Working Policy and Guidance ( PDF , 380.6 KB )

Apply online now

Further details / informal visits contact

Name Samantha Jeffries Job title Project Manager, SPPC Email address Additional information

For an informal discussion about the role, please contact:

Raylene Roper, Senior Programme Manager, Strategic Programme for Primary Care

Mobile 07581010953

For more Information regarding the Strategic Programme please visit:

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