Pros and Cons of 7 Project Management Styles - businessnewsdaily.com (2022)

  • Project managers are responsible for coordinating teams, allocating resources and ensuring projects are completed on time.
  • Project managers can employ a wide range of project management styles, including the seven listed below.
  • Your project management style should align with company goals and team workflows. Consider these factors before implementing a specific style.
  • This article is for business owners and managers who want to organize their teams, track costs and expedite deadlines through efficient project management.

When starting a project for your company, you need a plan in place to keep everything on track. A project manager’s job is to be the point person for this plan, overseeing every step of the project to ensure its success. There are several project management styles, and the one that’s best for you will depend on both your team and the scope of the project.

Why determining your project management style matters

Determining your project management style allows you to coordinate your team and the project at hand effectively. This promotes the success of your project and your organization as a whole. Regardless of the project management style you choose, a set framework like this can make the process significantly easier for you and your team.

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Good project management not only ensures that your project aligns with your company’s strategic goals, but also establishes a clear and focused process to achieve them. It sets realistic and achievable goals for each phase of the project, holds all team members accountable for their part in the process, and ensures all steps are completed correctly and in a timely manner.

Project managers must lead this process from start to finish, using their expertise and knowledge to mitigate risk and adjust the scope as needed. Once the project is complete, you can evaluate its success and learn from any failures or missteps made along the way.

Key takeaway: Your project management style should complement your business objectives and the way your team works. Hiring or learning to be a good project manager is an indispensable part of this process.

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7 project management styles to consider

You know the importance of project management and determining the right style for your team, but how do you know which one to choose? Here are seven of the most popular types of project management, as well as their pros and cons.

1. Waterfall project management

Waterfall project management is a straightforward, linear system in which a project is divided into distinct phases, and the next phase cannot begin until the prior one is complete. The process and each team member’s responsibilities are clearly defined and mapped out from the beginning; they are not expected to change over the lifespan of the project.

Waterfall project management is ideal for longer, linear projects that require step-by-step phase completion, as well as projects with a static goal and scope. If your project has overlapping timelines or requires frequent modifications along the way – for example, incorporating customer feedback on an ongoing basis – the Waterfall model can be limiting.

2. Agile project management

In contrast to the linear nature of Waterfall project management, Agile project management is an iterative system. A project using Agile methodology has several iterations or releases, providing plenty of opportunities to adjust along the way. It breaks the larger goal into smaller, more manageable chunks that can be worked on simultaneously, decreasing the time required to complete a project.

This management style works well for projects that require frequent innovation, collaboration and modifications. This is why it’s highly popular in the field of software development, where technology and customer needs are constantly changing.

It should be noted that “Agile” is an umbrella term for a set of guiding principles, rather than its own distinct step-by-step method. Agile project management can be subdivided into two schools of thought: Scrum and Kanban.

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3. Scrum project management

Derived from Agile project management, the Scrum methodology focuses on completing work in short cycles called “sprints.” Teams have “daily standups,” which are brief meetings held to discuss task progress and address any issues. These meetings are led by a “Scrum master,” whose main responsibility is to oversee the day-to-day work and remove any impediments to productivity.

Scrum project management helps teams turn projects around quickly, while maintaining quality as well as flexibility for changes as needed. It emphasizes productivity and collaboration and is an especially effective system for small organizations or teams.

4. Kanban project management

Another system derived from Agile project management, Kanban methodology helps managers to visualize and organize their team’s workflow. It emphasizes eliminating wasteful work and inconsistencies to increase productivity and efficiency. To do this, Kanban divides projects into smaller tasks, allowing team members to focus on one actionable task at a time.

Team members and project managers can easily visualize assigned tasks and progress in real time with a Kanban board. A Kanban board has separate columns for each stage of the process, such as “to do,” “in progress” and “complete.” While Kanban is commonly associated with software development, its principles can be applied to nearly any industry.

5. Lean project management

Lean project management is a philosophy that focuses on increasing efficiency across processes. In the principles of Lean, project managers must first specify what value means for the customer. Then, they must identify the project’s value stream – the sum of all the actions necessary for the project to reach completion – and eliminate actions or processes that don’t add value. This evaluation process is ongoing, allowing for customer feedback and continuous improvement.

The Lean project management style can be applied to a number of different industries and used in conjunction with other principles, such as Kanban.

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6. Six Sigma project management

Similarly to Lean project management, the Six Sigma method focuses on understanding the needs of the customer, eliminating waste and continuously improving processes to deliver a high-quality project.

Despite the number in its name, Six Sigma has five phases, referred to as DMAIC:

  1. Define the project.
  2. Measure data.
  3. Analyze the root of any problems.
  4. Improve processes.
  5. Control by implementing solutions.

Six Sigma also keeps in mind the four constraints of a project: scope, time, cost and quality. It focuses on clearly defining and planning for each of these constraints without compromising any of the others. This has the obvious advantage of increasing efficiency and organization. However, the structured nature of the process makes for a more cautious approach and can potentially inhibit innovation and flexibility.

7. PRINCE2 project management

PRINCE2 (Projects in Controlled Environments) project management focuses on organization and structure through the project’s life span. With PRINCE2, projects must have a business justification, including a detailed cost assessment and baseline requirements, before they are initiated. Team members’ roles and responsibilities are clearly defined, and the project is broken into phases, with plenty of time for quality control and reflection.

The PRINCE2 project management style emphasizes an organized and controlled process, while still offering the flexibility to make changes as necessary along the way. The time spent reflecting on each stage allows team members to learn from the project and apply these lessons to future projects. However, the highly detailed process often requires extensive documentation and can be slower than other project management styles.

Key takeaway: Some project management styles might be more suitable for your business than others; there is no right or wrong option. Consider your business’s circumstances to choose the best style for your team.

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Choosing a project management style for your business

Of course, you may find that using a combination of project management styles is the best solution for you and your team. There are also options beyond the seven main styles listed above that could work better for you. For instance, Strato Doumanis, chief technical officer and creative director of MediaCutlet, said his company has seen the most success with a hybrid approach of Incremental and Process-Based project management.

“Many of our projects are complex, large-scale endeavors … [that are] multifaceted with fluid requirements that change as the project evolves,” Doumanis said. “Incremental project management allows us to remain agile while also keeping the project closely aligned with phases and deadlines.” He combines this methodology with that of Process-Based management to “build out technology flowcharts and business flowcharts that are set up to scale and run in parallel with other processes.”

In short, there is no one correct way to manage a project. Consider the skills and needs of your project, team, and company, and don’t be afraid to use elements of two or more project management styles. [Looking to streamline your project management? Check out our picks and reviews for the best online project management software.]

Key takeaway: Consider the realities of your projects, your team’s workflow and how you communicate. What type of planning best supports your goals?

What makes a project manager an effective leader?

Even if your company follows all the steps of a certain project management style, the outcome of the project depends largely on the person behind it. A project manager must possess or cultivate several leadership qualities to bring the project and team to the finish line successfully.

A project manager must have excellent communication and interpersonal skills. They must be able to clearly convey goals, expectations and the big picture of the project to their team, which comprises people with varying roles and personality types. They must also build the trust of others, both at the individual and team level. To do this, a project manager must demonstrate not only their competence, but their commitment to upholding their personal values as well as the company’s.

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Successful project management also requires a certain temperament. A project manager must maintain a positive attitude and keep themselves and the team focused on the project at hand. They must be able to make informed decisions and take responsibility for the outcomes. This means a project manager needs to stay calm under pressure, working quickly and creatively to solve any problems that arise.

Cultivating these leadership traits, while applying a strong project management style that aligns with the needs of your team and project, will help you ensure the success of your project and your company as a whole.

Key takeaway: Project managers should be excellent communicators and highly organized individuals. An effective project manager will ensure proper implementation of the best-suited project management style.

FAQs

What are the pros and cons of project management? ›

Table of Contents
  • Pros. #1 Everyday is Different. #2 The Pay is Great. #3 Better Job Perspective. #4 GreatTraining for Becoming a CEO. #5 Better Soft Skills. ...
  • Cons. #1 Dealing With Uncertainty. #2 Taking Full Responsibility. #3 Too Much Pressure. #4 Disagreements & Problematic Employees. #5 Need to Understand the Company Culture.
28 Jun 2021

How many project management styles are there? ›

7 project management styles to consider.

What is the best project management leadership style? ›

To achieve the best results in more situations, project managers should lean more to the visionary and participative leadership styles. In the project management community, surveys show that many project managers rely on the directive leadership style most often.

What are the cons of project management? ›

Project Management Cons

Loss of resources, scheduling problems, security issues and interpersonal conflicts are major disadvantages of project management. Additionally, your organization may incur high costs by outsourcing work or by hiring new employees to complete the project.

What is the advantage and disadvantages? ›

As nouns, the difference between disadvantage and advantage is that disadvantage is a weakness or undesirable characteristic; a con while the advantage is any condition, circumstance, opportunity, or means, particularly favorable to success, or any desired end.

What are the advantages of project management information system? ›

Project management information systems benefit your organization through better collaboration and agile processes. Understanding details of your project, especially large projects, helps you stay on schedule. You can track individual activities and tasks in your project with information systems.

What are best explained the benefits of project management to your organization? ›

Project managers work diligently to better define goals and optimize workflows to improve productivity and project quality. With a clear roadmap in hand, teams can better navigate the project and perform the required tasks, ultimately improving the overall quality of work and producing a high-quality product.

What are the benefits of good project planning? ›

Why is project planning important?
  • It boosts project performance and success rates. ...
  • It saves money. ...
  • It improves team communication. ...
  • It ensures the best use of resources. ...
  • It makes it easy to track project goals and outcomes. ...
  • It helps keep all collaborators aligned. ...
  • It improves employee retention. ...
  • Planning drives performance.
4 Dec 2020

What is your project management styles? ›

Project management approach and project management methodology both refer to the official strategies managers use to carry a project from ideation, to closure. Examples of these are SCRUM, agile, waterfall, etc. A project management style is the individual mindset a project manager has when managing their team.

What management styles are there? ›

There are three broad categories of management styles: Autocratic, democratic and laissez-faire.
...
Autocratic management styles
  • Authoritative management style. ...
  • Persuasive management style. ...
  • Paternalistic management style.
21 Feb 2022

What are project management types? ›

On a very basic level, project management includes the planning, initiation, execution, monitoring, and closing of a project. Many different types of project management methodologies and techniques exist, including traditional, waterfall, agile, and lean.

Why is it important to develop different styles of leadership as a project manager? ›

Project management leadership is important because effective leaders motivate their teams to efficiently achieve project goals. Optimal project management leadership contributes to a culture that promotes performance and success.

What are the 3 main leadership styles? ›

Leadership style is a leader's approach to providing direction, implementing plans, and motivating people. In 1939, psychologist Kurt Lewin and a team of researchers determined that there were three basic leadership styles: Authoritarian (Autocratic), Participative (Democratic) and Delegative (Laissez-Faire).

What are the disadvantages of project management life cycle? ›

The works end only after the completion of the last stage. High risks and uncertainty. Not the best choice for complex projects.

What are some of the criticisms of project management? ›

A common criticism of project management methodology is that it is cumbersome, paper intensive, and takes too much focus away from the work at hand. Sometimes this is a legitimate concern, caused by not scaling the methodology appropriately to the size of your project. However, project management was not the problem.

What are the advantages and disadvantages of being a construction manager? ›

Pros and cons of being a construction manager
  • There is room for career advancement. ...
  • They often have good job security. ...
  • They have work flexibility. ...
  • The workday is diverse. ...
  • The work can be long and physically laborious. ...
  • There is the risk of danger. ...
  • Lengthy training and education. ...
  • The work can be stressful.
21 Oct 2021

What are examples of disadvantages? ›

The definition of a disadvantage is an unfavorable situation or something that puts someone in an unfavorable situation. An example of a disadvantage is a baseball player not being able to play. An example of a disadvantage is a baseball team's star player having to sit out because of an injury.

How do you talk about pros and cons? ›

How to Discuss the Pros and Cons of Something | English Grammar with ...

What are the pros and cons of a company? ›

Advantages of a corporation include personal liability protection, business security and continuity, and easier access to capital. Disadvantages of a corporation include it being time-consuming and subject to double taxation, as well as having rigid formalities and protocols to follow.

Which three of the following are benefits of project planning? ›

Which three of the following are benefits of project planning? It helps you map out the full project. It gives you time to identify and prepare for risks that could impact your project. It helps you brainstorm preliminary goals for the project.

What are the characteristics of a good management information system? ›

8 Characteristics of Good Management Information Systems – Explained!
  • i. Understandable: ADVERTISEMENTS: ...
  • ii. Relevant: Information is good only if it is relevant. ...
  • iii. Complete: ...
  • iv. Available: ...
  • v. Reliable: ...
  • vi. Concise: ...
  • vii. Timely: ...
  • viii. Cost-effective:

Which one of the following is one of the advantages of using formal project management? ›

Advantages of Using Formal Project Management
  • Better control of financial, physical, and human resources.
  • Improved customer relations.
  • Shorter development times.
  • Lower costs.
  • Higher quality and increased reliability.
  • Higher profit margins.
  • Improved productivity.
  • Better internal coordination.
12 Mar 2020

What is effective project management? ›

Effective professional services project management means having a firm grasp on the scope, budget, resources, personnel, and timeline dedicated to a project. An effective project manager is able to manage unplanned issues while keeping the ball rolling on company goals and tasks in progress.

What is the main purpose of project management? ›

In other words, the purpose of project management is to plan and manage a project to successfully complete its listed goals and deliverables. It involves identifying and managing risks, careful resource management, smart budgeting, and clear communication across multiple teams and stakeholders.

What is the most important part of the project plan? ›

The project scope tops the list of most important considerations for most projects, because without it, the project does not take off. It is the part of project planning that determines and documents a list of specific project goals, features, deliverables, tasks, functions, ultimately costs, and deadlines.

What is the characteristic of a good project plan? ›

The point of a plan is to balance: The scope, and quality constraint against, The time and resource constraint, While minimising the risks.

What is the value of project management? ›

So, the value of project management is that it delivers consistent results, reduces the cost, increases efficiencies in the process, improves customer service and satisfaction, and provides a competitive advantage to your company.

What are the 7 leadership styles? ›

There are seven common leadership styles in management, each of which has its place in a leader's toolkit:
  • Autocratic Leadership.
  • Pacesetting Leadership.
  • Transformational Leadership.
  • Coaching Leadership.
  • Democratic Leadership.
  • Affiliative Leadership.
  • Delegative Leadership.
1 Sept 2022

What are the different types of projects? ›

Major Types of Projects Based on Product of Project
Type of ProjectProduct of Project (Examples)
1.Administrativeinstalling a new accounting system
2.Constructiona building or road
3.Computer Software Developmenta new computer program
4.Design of Plansarchitectural or engineering plans
6 more rows

What is an agile management style? ›

Agile leadership is a leadership style that strives to remove roadblocks to success so that employees can be more effective and productive. Since agile teams work together better, agile leadership drives better business outcomes with less wasted time and resources.

What are the 8 management styles? ›

8 Types of Management Styles
  • Democratic management style. The democratic management style is rooted in collaboration. ...
  • Laissez-faire management style. ...
  • Autocratic management style. ...
  • Charismatic management style. ...
  • Coach management style. ...
  • Pacesetting management style. ...
  • Bureaucratic management style. ...
  • Transactional management style.

What type of management style do you prefer answer? ›

"I usually prefer leaders who have a democratic management style because it demonstrates their respect for all employees and their ideas regardless of whether they work in an entry-level position or senior-level position. Similarly, I also work well under managers who have a coaching management style.

What is your management style best answer? ›

I'm always working to push myself out of my comfort level and I enjoy doing the same with my employees. They are often capable of achieving many challenging obstacles, so I use my transformational management style to help guide them through this challenging task when needed.

How do I choose a project management methodology? ›

Tips on Choosing a Project Management Methodology
  1. The skills of your team.
  2. The expectations of customers and stakeholders.
  3. How much leeway you have with your deadline.
  4. The projected budget for the project.
  5. The complexity of completing different tasks.
  6. The availability of necessary resources.
13 Jul 2021

What is Six Sigma in project management? ›

Six Sigma is a business methodology that aims to improve processes, reduce waste and errors, and increase customer satisfaction throughout an organization. Driven by data and statistical analysis, Six Sigma provides a way to minimize mistakes and maximize value in any business process, from manufacturing to management.

What are the 5 stages of project management? ›

Five stages of project management
  • initiation.
  • planning.
  • execution.
  • monitoring and control.
  • closure.

What is the difference between project management and project leadership? ›

Project managers focus on the task at hand, whereas project leaders focus on the people. Project leaders, like project managers, want to reach milestones, but they also want to find ways to improve team performances and set team goals.

Which type of leadership is best suited for optimizing team performance in projects? ›

Which type of leadership is best suited for optimizing team performance in projects? Ans: Participative leadership Page 4 8.

How does leadership style help a project manager in managing situations in project management explain with relevant examples? ›

“Effective leadership excites people to exceptional performance”. Project leadership is about creating the culture and working environment within the project that contributes to its success and performance. It is about decision making, judgment calls, and motivating the team with consistent communication.

What makes a good leader? ›

Respectful: Great leaders treat their teams with respect, gaining respect in return. Transparent: Being open and honest makes work more efficient and enjoyable. Trusting: Leadership requires delegation–trusting their team to complete what they are assigned with excellence produces positive morale and mutual respect.

What is a good leadership style? ›

Good leaders often possess a combination of various “leadership qualities,” such as creativity, motivation, vision, and empathy. However, the most successful leaders are able to adapt to the needs of different situations, employing their diverse set of leadership skills in order to achieve their goals.

Who created the 4 leadership styles? ›

Lewin's Leadership Styles

Psychologist Kurt Lewin developed his framework in the 1930s, and it provided the foundation of many of the approaches that followed afterwards.

Which leadership style is best for change? ›

Transformational leadership

Transformational leadership is a leadership style that places emphasis on change and transformation. Leaders who adopt this approach strive to inspire their followers to achieve more than they ever thought possible by tapping into their individual potential.

Which leadership style is best for group decision making? ›

Participative leadership style

Sometimes referred to as democratic leadership, these leaders encourage everyone to join in on decision-making, whether on a team or organization-wide. The key is to gather collective input with the leader still holding the final decision-making power.

What are the advantages and disadvantages of autocratic leadership? ›

The benefits of autocratic leadership
  • Decisions can be made very quickly. ...
  • Organisational goals are reached unambiguously. ...
  • There is a clear chain of command. ...
  • Productivity can greatly improve. ...
  • Creativity can be stifled. ...
  • Not everyone feels aligned with the vision. ...
  • Autonomy is reduced. ...
  • Morale can be negatively impacted.

What are the 4 types of project management? ›

A 2017 report published by the Harvard Business Review divides project manager personalities into four different types—executor, prophet, expert, and gambler [2]. Knowing how you or other project managers operate can be useful in discerning what kind of project management style is best for the situation.

What are the disadvantages of project management life cycle? ›

The works end only after the completion of the last stage. High risks and uncertainty. Not the best choice for complex projects.

Why I quit being a project manager? ›

In my experience, people leave project management for these reasons: The work is too stressful with zero work/life balance (we now call this work/life integration) The team, senior management or executive level are disorganized with poor communication skills and that makes it hard to get anything done.

What is your project management styles? ›

Project management approach and project management methodology both refer to the official strategies managers use to carry a project from ideation, to closure. Examples of these are SCRUM, agile, waterfall, etc. A project management style is the individual mindset a project manager has when managing their team.

What is Six Sigma in project management? ›

Six Sigma is a business methodology that aims to improve processes, reduce waste and errors, and increase customer satisfaction throughout an organization. Driven by data and statistical analysis, Six Sigma provides a way to minimize mistakes and maximize value in any business process, from manufacturing to management.

What is an agile approach in project management? ›

The Agile methodology is a way to manage a project by breaking it up into several phases. It involves constant collaboration with stakeholders and continuous improvement at every stage. Once the work begins, teams cycle through a process of planning, executing, and evaluating.

What are the advantages of project life cycle? ›

It provides a structure for project delivery. It improves communication between team members. It enables progress to be tracked across the organisation. It provides for the progressive evolution of the project.

What are the advantages of project approach? ›

The benefits of a project approach are that young learners are directly involved in making decisions about the topic focus and research questions, the processes of investigation and in the selection of the culminating activities.

What are some of the criticisms of project management? ›

A common criticism of project management methodology is that it is cumbersome, paper intensive, and takes too much focus away from the work at hand. Sometimes this is a legitimate concern, caused by not scaling the methodology appropriately to the size of your project. However, project management was not the problem.

What are the 5 stages of project management? ›

Five stages of project management
  • initiation.
  • planning.
  • execution.
  • monitoring and control.
  • closure.

How do I choose a project management methodology? ›

Tips on Choosing a Project Management Methodology
  1. The skills of your team.
  2. The expectations of customers and stakeholders.
  3. How much leeway you have with your deadline.
  4. The projected budget for the project.
  5. The complexity of completing different tasks.
  6. The availability of necessary resources.
13 Jul 2021

What are the two types of project managers? ›

Here are 10 types of project manager jobs to consider:
  • Marketing project manager.
  • Architectural project manager.
  • Construction project management.
  • Electrical project manager.
  • Systems project manager.
  • IT project manager.
  • Engineering project manager.
  • PMO manager.
20 Apr 2021

Are project managers happy? ›

Project managers are generally happy and there are many reasons for this. Below, we list five of the most important factors that make project management a satisfying career path.

How stressful is project management? ›

Not surprisingly, project management can be incredibly stressful. We're responsible for delivery on time, on budget and scope but often have to deal with limited or poorly equipped resources, unrealistic client expectations and a to-do list that could easily reach the moon and back.

Why is project management so hard? ›

Because projects are often complex, a successful project manager foresees approaching obstacles and repeatedly removes impediments to productivity. Some team members can see project managers as obstacles to getting work done, or sources of useless overhead and interfering micromanagement.

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